If you find your list of tasks growing each day as you add more items to it, then it’s time to take your task list to task.
Are all of the items on your list things that absolutely have to be done? Some of them will most likely be ‘maybes’ or ideas you have floating around that you would like to get to some day. Start by eliminating those. Even with a list I find that every item on it is still somewhere in the back of my mind waiting to be crossed off.
Now that you have prioritized your time and delegated tasks, it’s time to learn how to block your time to be more efficient. This will help immensely if you are working on multiple projects.
Depending on the project/job you are working on you will need to decide what amount of time for blocking that will work best for you. You can block time hourly, daily, weekly, monthly etc. If you have prioritized your tasks you will know how much time you should block for each job. Be concise! Don’t forget to block your personal time as well. This is as important as your work time. Each of us needs that time away to rejuvenate and relax!
It will take practice to make this system successful. When first starting out you may want to begin with smaller time increments, for example, 15 minutes or a half an hour. Using a good calendar system or even an egg timer for a reminder is essential to know when it is time to move on to your next priority.
Blocking time will become habitual as time goes on and you will start to notice that your own life will start to change. You will find yourself more focused on tasks for a concentrated time, therefore more productive during those specific time blocks. Ultimately, freeing up more personal time!
A great virtual assistant team will be immensely helpful in helping you manage your time or calendar system.
TIP OF THE WEEK ~ Block Your Time!
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Do you ever feel like you have to do everything yourself? Well guess what … You Don’t!
If you are able to delegate any of your tasks to someone else you will free up some time for other things that you want to accomplish. First, you will need to determine what tasks you can pass off and what results you would like for the outcome of each task. Make sure the person being assigned the task knows all the details and with what authority they have over the job. Set a deadline so there is no question as to when the job should be done. Be more specific than “ASAP” or “as soon as you can get this done”. Set a deadline with a specific date.
You may find that you don’t have anyone to pass tasks off to. These tasks may be as simple as managing your calendar or checking your emails. A good VA or VA Team could be your answer. Don’t let yourself get overrun with too many things to do before you delegate or get outside help.
Imagine what you could be doing with all that free time once you have delegated your tasks. The possibilities are endless!
by enriblondell (photobucket)
TIP OF THE WEEK: Delegate Tasks
We all seem to be facing the same struggles with coping with the fact that we just can’t squeeze 30 hours into a 24 hour day. With work, family and friends we want to be able to do it all without totally losing our minds.
If only there was a way! I believe there is a way. By starting with some small tips to managing your time you may just find yourself on the path to a balanced home and work life with time to spare.
Each week I aim to provide you with a time management tip to help you with your day to day organizing. I hope these will help. Please comment if you feel these tips are useful and if you’ve been able to incorporate them in any way.
Tip of the week:
Set Your Priorities. Decide what things are important and focus on those things. Don’t put anything on your calendar that is not important. Prioritizing will help you see the big picture. In turn you will get better results and you will free up more time.
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